Executive Assistant

Who are we?

Provident Hotels & Resorts is a premier condominium hotel management company with over 45 years of experience, based in Clearwater, Florida. Since 1976, we’ve proudly managed properties across Florida, from the scenic east and west coasts to the enchanting Florida Keys. Our diverse portfolio includes everything from leisure and commercial condominium hotels to extended stay properties, destination resorts, and vacation rentals.

Provident Hotels & Resorts has partnered with Brittain Resorts & Hotels, a renowned hospitality leader with a legacy dating back to 1943. Together, we combine decades of expertise and a shared passion for delivering exceptional guest experiences. This collaboration strengthens our commitment to creating rewarding opportunities for associates while maintaining the highest standards in property management and hospitality.

At Provident Hotels & Resorts, you’ll be part of a dynamic and supportive team where your contributions make a lasting impact. Join us in shaping the future of Florida’s hospitality industry and discover a place where careers flourish, and memories are made.

Executive Assistant responsibilities include but are not limited to:

• Managing the flow of information and prioritizing tasks for executive leadership.
• Screening and coordinating incoming calls, welcoming visitors, and escorting clients.
• Managing executive calendars, including scheduling appointments, coordinating travel plans, and preparing itineraries.
• Overseeing daily office operations, including organizing mail, maintaining office supplies, and managing corporate files.
• Preparing and formatting internal and external corporate communications such as newsletters, reports, and correspondence.
• Coordinating conference room bookings, preparing meeting materials, and distributing meeting minutes.
• Interacting with clients, vendors, and guests, documenting and addressing inquiries or complaints, and escalating unresolved issues.
• Conducting data analysis, research, and creating presentations for executive projects.
• Administering corporate communication platforms and updating website content as needed.
• Supporting accounting tasks, including handling invoices and preparing financial reports.
• Other duties as assigned.

What are we looking for?

• Strong interpersonal and communication skills, capable of building relationships with clients, vendors, and internal stakeholders at all levels.
• Exceptional organizational abilities, adept at managing and prioritizing multiple tasks with strict attention to detail.
• Proven discretion in handling confidential information and proactive problem-solving with sound decision-making skills.
• Effective team player and independent contributor, consistently achieving performance goals and meeting deadlines in fast-paced environments.
• Forward-thinking and resourceful, with a focus on identifying opportunities and proposing innovative solutions.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and internet research; capable of learning and using accounting software.
• Professional, courteous, and patient demeanor in interactions with visitors, callers, and colleagues.
• Highly skilled in managing competing priorities and extensive paperwork while maintaining clear and professional written and verbal communication.
• Hands-on and detail-oriented, with expertise in drafting instructions, correspondence, and professional documents.
• Basic accounting skills, including managing invoices, spreadsheets, and reports.
• Bachelor’s degree or equivalent experience, with at least three years in an executive support role.

Benefits as discussed during the interview process.

Due to the cyclical nature of the hospitality business, team members may be required to work varying schedules to reflect the business needs of the resort.

We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.